Confirm the pay period and cutoff
Check the dates covered, payday, submission cutoff, and any holiday or bank-processing adjustments with your payroll provider.
CAL PAYROLL CHECKLIST
Payroll preparation checklist
Use this before each payroll to gather changes, review hours, and resolve questions with your payroll contact.
Gather employee changes
Review new hires, departures, pay-rate changes, address updates, and approved withholding or deduction changes. Flag final-pay questions promptly.
Review hours and time off
Check timesheets for missing entries, corrections, overtime, and approved paid or unpaid leave. Resolve discrepancies with the appropriate supervisor.
Collect other pay details
Gather approved bonuses, commissions, tips, reimbursements, and other adjustments that apply. Confirm how each item should be treated before submission.
Review and approve
Check the payroll preview, employee count, rates, and totals. Confirm funding requirements and who gives final approval.
Save the completed records
Keep the approved payroll report and supporting records in a secure location. Note corrections or questions to resolve with your provider.
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